Art direction portfolio review application process
This Portfolio Review is for applicants seeking work in the craft of Assistant Art Direction. If you are interested in more information about the Local 800 crafts of Illustrators and Matte Artists, Scenic, Title, and Graphic Design, or Set Designers and Model Makers, please visit these areas of the ADG website for more information. Before applying, the ADG strongly recommends applicants have at least three years of professional work experience in Art Direction work, in crafts equivalent to Local 800 crafts, or related fields. Examples of the applicant’s professional work must be included in the portfolio presented for review. Interviews will be held in Los Angeles three times a year. The interview will be held three weeks after the application deadline.
Application Deadline Dates:
- December 26 2020
- April 24 2021
- August 28 2021
Portfolio Review Dates:
- January 16 2021
- May 15 2021
- September 18 2021
- Application Fee $200 (Non-Refundable)
- Application form (please submit form to firstname.lastname@example.org) (see form below)
- Copy of resume with educational background and related work experience
- 3 letters of recommendation (please use form below)
- Portfolio materials (see below)
Incomplete applications or missing fees will postpone your scheduled interview time and your application’s review until such a time as all application materials have been received.
Upon completion of application and interview, a notification of the result will be sent via
email within two weeks.
An applicant who has been approved through the Art Directors Guild portfolio review process, must obtain an offer of work in the Art Direction craft on an IATSE signatory production and complete 30 days of work in order to be placed on the Industry Experience Roster. Roster placement is the sole responsibility of the applicant.
Once all required documents are received, the ADG will contact the applicant with an
interview date and time. Interviews will be arranged either in person at the Local 800 office, or
via video conference.
The application and all materials must be received by the Local 800 office at least one week before the date of the interview. If we have not received the materials, the Local 800 office will contact you and you will need to reschedule your interview.
Applicants must be prepared to discuss any content in their application, portfolio, and resumé,
as well as an Assistant Art Director’s role in communicating and interfacing with any
departments within the industry.
Applicants must be prepared to present all required portfolio materials, using either physical
copies, a digital presentation, or a combination of both. Applicants will have a total of forty-five
(45) minutes to present their portfolio and to answer questions from interviewers.
Your portfolio must include the following materials. These materials can be from the same
project or from many different projects. If you do not have some of the materials from
previous work, you may create them for this application using a project of your choosing.
Digital materials must be submitted as individual PDFs. No individual file may exceed 10MB
in size. Please save any images at the highest resolution available at this file size.
Your portfolio must include the following materials. These materials can be from the same project or from many different projects. If you do not have some of the materials from previous work, you may create them for this application using a project of your choosing.
Digital materials must be submitted as PDFs. No individual file may exceed 10MB in size. Please save any images at the highest resolution available at this file size.
1 - Script Breakdown
Breakdown must include, but is not limited to, the following items: scene numbers with page count, set list indicating location and/or stage sets, graphics breakdown, props breakdown, set decoration breakdown.
2. Art Department Budget
Must include budget breakdown for each set of one project. Project can be one commercial, episode of television, feature film, music video, short film, or web series. Budget must include any applicable new stage construction, alterations to locations, greens, graphics, and paint. Budget may also include set decoration, props, picture vehicles, and costumes.
3. Prep/Strike Schedule
Must include summarized scope of work for prep days and strike days for Art Department for the duration of one commercial, episode of television, feature film, music video, short film, or web series. Must include prep days and strike days for other departments when their work interfaces directly with Art Department; this may include Construction, Greens, Grip, Graphics, Paint, Picture Vehicles, Plaster, Props, Set Decoration, Camera, Costumes, Set Lighting, Special Effects, and Visual Effects.
4. Set Project, Location
Must include all materials listed below for each of the following: (1) One interior set on location, and (2) One exterior set on location. These do not need to be at the same location, or for the same project.
- Research/Materials Research must include, but is not limited to, architectural style, set decoration, palette, and tone boards.
- Sketch(es) showing design of set and alterations to locations. this may include digital and/or hand sketches.
- Director's Plan of set show the placement of furniture and furnishings.
- Location Photos with notes indicating placement of added construction, paint, signage, greens, and/or graphics.
5. Set Project, Stage
Applicant must include all materials listed below for ONE multi-room stage set.
- Research must include, but is not limited to, architectural style, set decoration, palette, and tone boards.
- Sketch(es) showing design of set. This may include digital and/or hand sketches.
- Scale White Model of set or Digital Model of set. Either white model or digital model must be presented in multiple images to include plan view and angles from each side. Digital model must include interior camera views keyed to a ground plan. Physical model must be brought with you to your interview.
- Scale Stage Spotting Plan must include must include placement of set, greens, and backings on sound stage. For backings, include photographic research and indicate material and size.
- Scale Working Drawings: (1) ground plan, (2) reflected ceiling plan, and (3) elevations. Include indications for wild walls. Scale Details: (4) window detail, (5) door detail, and (6) moulding detail. These documents do not need to be construction drawings, but must demonstrate an understanding of communication regarding the design of constructed sets.
- Construction documentation: (1) door schedule, (2) window schedule, (3) hardware schedule, and (4) practical lighting plot.
- Paint/Surface documentation. Must include: (1) paint elevation and (2) photo/texture reference board.
- Graphic and signage design. Must include each of the following for both one prop or set decoration graphic and for one architectural sign: (1) research examples and (2) digital or hand sketch of graphic idea.
Frequently Asked Questions
- If I don’t pass the Portfolio Review, can I re-apply? If you do not pass the review, you may reapply for a reduced fee. There is no limit to how many times you may re-apply.
- What are the requirements for Recommendation Letters? The application form must be filled out completely, including the name and title of the recommender. All recommendations need to be from professional work relationships; no educational relationships accepted.
- What if I don’t have all the required materials? All criteria must be submitted, or an interview will not be scheduled. If your submission is missing any required documents, you will be asked to re-submit with all required documents for a subsequent round of the Portfolio Review.
- What materials can be included in the portfolio? The applicant may submit material from multiple projects on which they worked within the Art Department. The majority of the applicant’s portfolio must come from their professional work, or may be created specifically for this review.
- What documents can I submit from a signatory (union) production? Any documents submitted to the Portfolio Review that were created in the context of a signatory (union) production must been completed in one of two ways: • Documents the applicant created while working under a Local 800 job classification (i.e., Asst. Art Director, Set Designer, Graphic Designer, etc…) • Documents not covered by the applicant’s job classification on the production,that the applicant created for the Portfolio Review and was not used as working documents on the production.